Tips for Setting up Killer Invoicing Software

It is an important task for business owners to ask their clients or customers to pay an invoice. This is the reason is why having the best invoicing software is so important. Best invoicing software would also help business owners to keep track of their accounts receivable and billing. This can make the process of invoicing painless, for both you and your paying customers. This, eventually, will make the cash flow in your bank account quicker.

Here, with this post, we are going to present you with some couple of tips that can help you set up best invoicing software for your business. Let us have a look at them:

1. Pick Best Invoicing Software

Dispose of your spreadsheets and manual invoicing by choosing cloud-based best invoicing software for your business. With electronic invoicing software, you can create and send bills electronically. You would be able to save a lot of money, since with best invoicing software, you will no longer need to pay for postage, ink, paper and so forth. You can also create, manage and review invoices on your mobile device utilizing invoicing software. Some invoicing software also pings customers until invoices are being paid.

2. Input Customer Information and Standard Billing Amounts/Items

Before you start sending out invoices to your clients, it is vital for you to get organized. The most apparent starting point would be to input your customer’s information on your invoice, such as, their name, email address, billing and mailing address, and preferred payment method. Having such information stored will let you send out invoices in a matter of minutes or set-up recurring payments.

3. Establish Payment Terms and Policies

When and how your invoices will be paid depends upon your payment terms and policies. It would be a great idea to discuss such terms and policies with your customers beforehand. In order to avoid any hiccups in the billing process, you ought to figure out the payment schedule and preferred payment method of your clients.

4. Design your Invoice Professionally

Truth to be told, invoice design matters. Invoices designed poorly may create confusions and annoyance. Invoices that are designed well make sure that you are professional. Well-designed invoices would influence a client to pay your bills on-time. Your invoices should include:

·         You logo

·         Clearly defined payment terms

·         Itemized list of services/products

·         Invoice number

·         Contact information

·         Due date

·         Personalized message that thanks your client for the payment

5. Know When to Enlist Outside Help

Not all business owners have the ability and time to create and manage their invoices all alone. Sometimes it may be necessary to seek help from outside. For instance, you may need to hire accountant to handle all of your invoices. On the other hand, best invoicing software are easy to use. However, some invoicing software may require expert help to set-up and train you or your staff so that you can use the software properly.